To study in Japan, all non-Japanese nationals attending educational institutions like schools, colleges, and universities must obtain a Japan Student Visa. The Japan Student visa falls under a ‘General Visa’ category. Foreign students with this visa can work part-time for up to 28 hours per week. Here is the step-by-step process of applying for a Japan Student Visa, outlining the requirements and where to access the application form. Let’s get started on this journey to studying in Japan. Obtaining a student visa for Japan involves several steps, from securing admission to applying for a visa and registering as a resident in Japan.
The largest fully funded scholarship opportunity in Japan is currently available. Japan is a top destination for international students, attracting many learners each year due to its affordability, safety, and stability. Securing a Japan Student Visa is notably straightforward, and gaining admission to Japanese universities is comparatively more accessible than in countries like the UK, Australia, Canada, and the USA. Japan truly offers a welcoming and promising educational environment for students worldwide. Following this step-by-step guide will help ensure you have a smooth application process. Start the process early, as the COE and visa application can take several months.
Step 1: Secure admission from a Japanese educational institute
To initiate your student visa application, you must first secure admission from a Japanese educational institution, like a university or language school. Here’s what you should do:
1. Explore Institutions: Research and apply to Japanese schools or universities that align with your academic objectives.
2. Application Submission: Provide the required documents to the educational institution, including academic records, certificates, recommendation letters, and language proficiency results (if needed).
3. Acceptance Confirmation: Upon acceptance, the institution will issue a “Certificate of Eligibility” (COE) or start the application process for the COE on your behalf.
Step 2: Obtain the Certificate of Eligibility
What is CEO and how to get it?
The Certificate of Eligibility (COE) is provided by the Japanese Immigration Services. To secure a Long-term Visa for your stay in Japan, you need to submit various documents to the Japanese university. The university will then initiate the application process for the Certificate of Eligibility on your behalf. Once you have the COE, you can proceed with applying for the Japan Student Visa.
Institution’s Responsibility: Once you’re accepted, the educational institution will handle the COE application process with the Immigration Bureau on your behalf.
Documents Needed for COE Application:
- Copy of your passport
- Admission letter from the Japanese institution
- Evidence of financial support (like bank statements, scholarship details)
- Recent photos
- Completed application forms provided by the institution
Processing Time: Typically, it takes 1-3 months for the Immigration Bureau to issue the COE.
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Step 3: Apply for Japan Student Visa
Once you receive your Certificate of Eligibility, you can apply for the student visa at the nearest Japanese embassy or consulate in your country
- Required Documents for Japan Student Visa:
When applying for the Japan Student Visa, you must prepare the following documents:
- Passport
- Visa application form (available on the OFFFICIAL WEBSITE)
- One passport-size photo (45mm × 35mm)
- Certificate of Eligibility (COE)
- Letter of Admission from the Japanese educational institution detailing the course duration
- Previous academic transcripts, degrees, certificates
- Proof of Scholarship
- Proof of Financial income if not awarded a scholarship
- Additionally, the Japanese Embassy in your country may request further documentation during the application process.
2. Submission of Application:
Provide all necessary documents to the Japanese embassy or consulate. Additional documents may be requested if needed.
3. Visa Fee:
Make the payment for the visa processing fee, which can vary depending on the country.
4. Processing Time:
Typically, the processing time for a student visa is approximately 5-7 working days. However, this duration may vary based on the specific embassy.
Step 4: Receive the Student Visa
Once your visa is granted, you will receive your Japan Student Visa, enabling you to enter Japan. The visa duration will correspond to the length of your study program (usually 1 year but extendable).
Single or Multiple Entries: Your visa type can be single-entry or multiple-entry, based on your program and embassy guidelines.
Duration of Stay: Normally, a student visa permits a 1-year stay, with the option to renew it while in Japan.
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Step 5: Enter Japan and Complete Resident Registration
Upon arrival in Japan, there are crucial steps to follow:
Residence Card: If your stay is over 3 months, you will be given a Residence Card at the airport, serving as your identification and residency proof.
City Hall Registration: Register your residence at the local municipal office (city hall) within 14 days of arrival, bringing your residence card and passport.
National Health Insurance Enrollment: Enroll in the National Health Insurance system, mandatory for all students in Japan, to reduce medical costs during your stay.
Step 6: Open a Bank Account and Arrange Accommodation
Bank Account: After registration and receiving your residence card, open a Japanese bank account to manage scholarship payments or wages.
Accommodation: If dormitory housing isn’t provided, arrange private accommodation before or after arrival, with the institution often aiding in housing search.
Step 7: Apply for a Work Permit (If Needed)
International students can work part-time but require special permission.
Permission for Other Activities: To work part-time (up to 28 hours weekly), apply for this permit at the Immigration Bureau, either upon arrival at the airport or later at a local immigration office.
Work Restrictions: Students are typically prohibited from jobs in adult entertainment venues or unsuitable roles.
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Step 8: Visa Extension (If Required)
For study periods surpassing the original visa duration or further studies, apply for a visa extension.
Extension Application: Submit your application to the Immigration Bureau in Japan, providing evidence of continued enrollment and financial support.
It will take 2-4 weeks for Visa extension application.
Processing Time:
The processing time for Japan student Visa is approximately 5-6 working days.
Duration of the Japan Student Visa:
The Japan Student Visa is valid for 4 years and almost 3 months.
Conclusion:
So, to start your journey with the Japan Student Visa, the initial steps involve securing admission, obtaining the Certificate of Eligibility (COE), and then proceeding to apply for the visa. Remember, getting admission, acquiring the COE, and submitting your visa application are key milestones in the process. Good luck with your Japan Student Visa application!
For details visit the Website of Japanese Embassy or Consulate in your area.